The aim of the trust fund is to develop Scouting within Basingstoke West to ensure appropriate Scouting is within easy reach of the population and to encourage longevity of membership through provision of an interesting and diverse programme of activities. The fund will provide a financial contribution to enable action which may not otherwise be possible.
We aim to support and promote actions which:
- Makes Scouting accessible to local communities as the town expands in size and diversity – To Start Scouting.
- Enables Scouts in the District to enjoy a wider range of programme activities and challenges – To Stay Scouting
- Encourage new members to join Scouting at every level – To Lead Scouting
The fund does not exist to build existing Groups capital assets or support financial crisis. However, should the closure of a thriving Group be threatened, the fund will consider support to enable recovery, providing longevity can be assured.
Applications are invited from any member of the community and from within Scouting, where a proposal appears to meet the objectives above. In the case of Development applications, there is no need for confidentiality and applications will appear in the minutes. Applications must:
- Relate to the development of Scouting in Basingstoke West District
- Be in writing.
- Describe the activity/circumstances for which support is required.
- Show how the application meets the aim and objectives of the Development Trust.
- Include a plan that clearly shows how the support will be used and how the whole plan will be completed (This could be considered to be a ‘Business Plan’)
- Include within the plan an assessment of risks and the counter measures that will be applied
- Include details of other support being applied for or being provided
- Be sent to the Fund Minutes and Correspondence Secretary, 4 weeks before a scheduled meeting.
- Be considered by a full meeting of the Trustees before grants can be awarded
Note that grants cannot be made retrospectively – but given the nature of Development requests, there should be no immediate urgency beyond the 3 scheduled meetings in the year. If this is not the case, an extra-ordinary meeting of the Trustees will be called.
To help you consider your case, here are some examples where it is expected that support would be granted, shown against the objectives:
- Makes Scouting accessible to local communities as the town expands in size and diversity
- An ex- Scout Leader from London moves into new houses in Marnel Park and suggests starting a new group in that area. She finds others who could be potentially leaders in the area and a community centre where the group could meet. She applies for £2000 to ‘pump prime’ the group to fund equipment and activities to initially start Beavers, Cub Scouts and Scouts.
- A Scouter of an ethnic minority hears on the grapevine that a number of young people feel that Scouting isn’t for them because they feel it is a white, Christian organisation in Basingstoke. The Scouter seeks funding to start a Group for the ethnic minority with an ultimate plan to integrate the group with an established Group, once established.
- Enables Scouts in the District to enjoy a wider range of programme activities and challenges
- A Local Leader has qualified in the Caving Leadership Certificate, He would like to offer Caving as an activity for his Group and the District. He seeks a grant of £1500 to purchase an indoor Caving simulator to enable local training and enough Caving equipment for a group of 6 to go Caving.
- The Grant is made but with conditions (which would be standard for such grants) – The equipment is the property of the District and will remain so. The Group to which the Leader belongs becomes the custodian and are responsible for the upkeep of the equipment (albeit the Fund may make a reasonable contribution to repairs etc.). Whilst the Group may make use of the equipment, the Leader must make the opportunity for 20 other Scouts from the District to go Caving every year as a minimum.
- Encourage new members to join Scouting at every level
- A group is thriving but due to circumstances beyond their control a number of key leaders are having to leave the group and the area. Attempts to find replacements through contacts within the Group and through local media have failed.
- The Group Scout Leader wants to mount a recruitment campaign with flyers, posters and with a professional stand in the Town Centre over 2 weekends. The print costs are £250 and a substantial Gazebo with professional signage from Gilwell will cost a further £250.
- The Group could fund it themselves, but they feel the District as a whole might pick up applicants. Also, the Group has found two Leaders who are prepared to cover the gaps for 6 months but will have to travel in from Alton – The Group wants to protect its funds to support the travel expenses of the temporary leaders.
- The award is made on condition that the material is generic so that all elements could be used again in the future by any Group. The Gazebo and spare print material is held by the District.