What you should know and be doing in Compass?
Now that Compass is up and running, there are things that you should be doing to ensure the data is up to date.
As a leader
You should have logged in and have checked your address, telephone number and email address. You must have an email address in the system so that you can be notified when your DBS is due to expire and so that key messages can be communicated. You can also check when your Mandatory training, First Aid, Safeguarding, Safety and DBS are due for renewing.
As a GSL/ Acting GSL/AGSL/ DESC/S A S manager
You should now be familiar with Compass, running reports to show who’s DBS will or has expired, checked your Leaders personal data is up to date, checked your Leaders Mandatory training is up to date and take action where necessary. New Leaders still fill in the Adult Information Form (including references), ID Checker form and this is to be passed to the Appointments Secretary so the appointments process can be followed. Also, any Leader changing their role must fill in an Adult Information form (references not required). This is to be forwarded to the Appointments Secretary. Occasional helpers will need an Adult Information form and ID Checker form which you use to enter data into Compass and carry out the DBS process.
You can access Compass support from https://compasssupport.scouts.org.uk or when you have logged into compass, the in the top right corner. There is a very good spreadsheet outlining who can do what, http://publish.smartsheet.com/ee8e9f5b0ca84dfdbf17969184e79ed7 or accessed through compass support.
If something is wrong in compass what do you do?
GSL/Acting GSL can edit some Leaders/OH information but some must be done by HQ, not the Appointments Secretary. If Leaders/OH information is changed in Compass they will receive an email telling them that is has been changed. It will also say “if they are unsure why it was changed then to call Scout HQ”. This may cause a problem, if the OH doesn’t know what Compass is. I will email a letter to you so you can send it to your OH explaining what Compass is.
If GSLs/Acting GSLs/AGSLs/ DESC/SAS Manager feel they are unable to do what is necessary in Compass or don’t have the time, you can appoint your Group Secretary or Group Administrator to help. You may want to ask your Growth Champion to find someone for this role.
Youth member data
At the county conference I asked “When would youth member data need to be entered?” – The answer was ‘Not anytime soon’.
If any of the above roles would like additional help or training just call or email: firstname.lastname@example.org.